Privacy Policy

Information about you: how we use it and with whom we share it

The University of Edinburgh will use your personal data to allow us to process your registration, communicate with you and obtain your feedback about the event . We are processing the information about you for these purposes because by registering for the conference, you are entering into a contractual agreement for us to do so.

In order to facilitate online bookings and platform for our event, we use Eventbrite and Whova - third party services which are not operated by the University of Edinburgh.

• Details of Eventbrite’s privacy policy can be found at: https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB
• Details of Whova's, which is a US based company, Privacy Policy and Security Guide can be found at: https://whova.com/privacy/ and https://whova.com/pages/data-security-and-privacy/ 

During the event, your name and contact details will be visible to other attendees on the Whova platform. You can control what personal information is visible to other attendees by clicking on your profile icon at the top right of the screen. You can opt out from appearing on the list of attendees when creating your Whova account. Please note that this won't allow you to participate in the platform's social aspects. 

For the conference sessions Zoom will be used. Please note that sessions will be recorded and made available to attendees/publicly after the event

After the event, we will send you a survey as it is our legitimate interest to help us improve any future events we organise.

We will hold the personal data you provided us for 6 months. If you have agreed to be contacted about future events, we will hold your personal data for as long as you subscribe to these updates. Financial data such as a payment record will be held for 7 years, but we will ensure that all information that can identify you directly is removed after 6 months.

We do not use profiling or automated decision-making processes. 

If you have any questions, please contact info@dcc.ac.uk.

The Digital Curation Centre Full Privacy Policy can be found at https://www.dcc.ac.uk/about-us/about-site/website-terms-use/privacy-cookies

The University of Edinburgh Privacy Statement is continued at:  www.edin.ac/privacy