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IDCC21 Virtual Conference Platform - Juno Live
The IDCC21 conference will take place virtually at https://rda-idcc.junolive.co/ . It is a platform shared by both IDCC21 and RDA 17th Virtual Plenary.
Guidance for Delegates
Things to do when you first log in to JUNO Live;
- Set up your profile, in particular, indicate whether you wish to be contacted and when you will be available.
- Add sessions to your schedule by clicking the Attend button. You can also add sessions to your calendar.
General guidance about taking part in sessions
Most IDCC events are called Breakout sessions in Juno terminology. Breakout sessions operate like webinars and have the following features:
- Everyone has control over their camera and microphone and can speak whenever they wish. We recommend you do not interrupt the speaker. The chair will instruct you how the session is running i.e. whether we take questions at the end of each talk or at the end of the session.
- By default, people join a session with camera and microphone turned off. To avoid putting pressure on participants' wi-fi, we recommend you keep the camera and microphone off. If you wish to speak, we suggest you switch the camera on - it's nice to see who is talking.
- There is a chat facility for general exchanges e.g. 'you're on mute'.
- Use the Q&A facility for formal questions addressed to speakers.
- Press the 'busts' button located under the screen to see who is attending the session.
In sessions called Panel/Main Stage, such as the Keynote Lecture, access is more tightly controlled. If you wish to ask a question, you will have to use the Raise Hand facility, as demonstrated in the video. The Chair of the session will invite you on the main stage to speak and only then you will be able to switch on their camera and microphone.
You can access JUNO Live on PCs running Windows 7+ or Mac running macOS 10.12+ through Chrome or Safari. You can also access via Android tablets and phones using Chrome and iPhones and iPads using Safari. For the best experience, we recommend using a computer and Chrome as a browser. Visit Google Chrome page to download/update Chrome.
You should also check your connection speed prior to joining the meeting. You’ll need a minimum of 0.6 Mbps download speed, but we recommend at least 1 Mbps for streaming. For video calls, we recommend 2.5 Mbps download speed.
To test your connection, go to: https://tokbox.com/developer/tools/precall/results . In addition:
- Make sure your browser is up to date with the latest version.
- Disable any large or privacy-related browser extensions or plug-ins.
- Ensure that your browser is allowing use of your camera and microphone.
- Ensure that your computer is allowing use of your camera and microphone in your device settings.
- Clear your cache, cookies and browsing data of all time or use a private/incognito browser window if you are experiencing any issues.
NEW - Prize for most active delegate
This year we are awarding a prize for the most active delegate. The prize is a free place for IDCC22!
You can earn points as follows:
- Adding a session to your schedule by clicking "Attend" (on the schedule or on the session page) before the session begins = 10 points.
- Joining a session when it's live = 20 points.
- Clicking the "like" or "thumbs up" icon on a session, on demand library or poster page = 5 points.
- Reviewing a session on the session page once the session is over (i.e. giving it a star rating) = 10 points.
- Commenting on an exhibitor, poster or on demand library page = 5 points.
- Participating in Chat, Q&A, Polls, or clicking an emoji in a live session = 5 points for each for the FIRST time, i.e. you will get 5 points for clicking the heart emoji the first time, and any other emoji you click during the session will not yield points. Same for chat, Q&A and polls.
- Clicking "Complete" on an exhibitor, library or poster page after you've viewed it = 10 points.
Guidance for Speakers & Chairs
All facilities available to delegates are available to Chairs and Speakers.
You will have additional tools to enable you to control the session, such as:
- Moderator chat facility, which can only be seen by chair, speakers and moderators.
- You can remove questions from both chat, Q&A and polls queues.
- Remove users from a session.
- Mute/unmute audio and video of presenters.
- Mute/unmute speakers and delegates.
- Stop screen sharing for speakers.
- For Panel/Main Stage session (i.e. the Keynote Lecture), you can invite people who have pressed the 'Raise Hand' button on stage to ask questions.
As a Chair, you will receive guidelines about how to ensure the smooth running of your session. We will provide a member of staff to act as Moderator.
Guidance for Poster Presenters
Hints and tips for a quick set up of your poster booth:
- Fill in the fields on the Information page. See the Guide above for text formatting options.
- Add your co-authors to the poster booth via the Members tab. You can work together on setting up the booth.
- Also on the Information page, under Images, add an icon. The icon will represent your poster entry on the Poster Hall (poster index) page. If you don't add an icon, your poster entry will appear as an empty rectangular box.
- Also on the Information page, add an image of your poster, unclear where on the web site this is gets listed but it's worth adding.
- Add an image of your poster on the Rotator (carousel) tab. If you don't add anything in the Rotator, the top of your poster booth page will appear empty. You can add more items to the Rotator, for example a recorded video of your presentation, other images, videos, slides. Note, the Rotator moves relatively quickly so it's best if you add something that can be read fast, e.g. a slide with a key message on it, for example, a pointer to an ongoing project.
- Add your actual poster, in .pdf format, under Resources. Delegates can download the file from here. You can add several resources, for example the slides of your rapid fire presentation.
- Add contact details under the Metadata tab.
- You can add other features, for example a questionnaire via the Questions tab, which will appear on the home page of your poster booth.
- Set up times when you will be available at the poster booth.
Caution: Please save your changes in every tab. Do not move to another tab (i.e. from Resources to Questions) without saving changes or you will lose them.
Note: Juno are yet to provide image sizes for icon, image on the Information page, and the image to be added in the Rotator box. They will be published on this information page as soon as we receive them.