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This is retained as a resource but nothing new has been added since late 2009. No further additions will be made by the DCC.
Browse Electronic Records Management Standards by Lifecycle Action
Choose an action from the DCC Curation Lifecycle Model or use the menu below.
- All Lifecycle Actions
- Browse Electronic Records Management Standards for Any Lifecycle Action.
- Access, Use and Reuse
- Ensure that data is accessible to both designated users and reusers, on a day-to-day basis. This may be in the form of publicly available published information. Robust access controls and authentication procedures may be applicable.
- Appraise and Select
- Evaluate data and select for long-term curation and preservation. Adhere to documented guidance, policies or legal requirements.
- Community Watch and Participation
- Maintain a watch on appropriate community activities, and participate in the development of shared standards, tools and suitable software.
- Conceive and plan the creation of data, including capture method and storage options.
- Create or Receive
- Create data including administrative, descriptive, structural and technical metadata. Preservation metadata may also be added at the time of creation.
Receive data, in accordance with documented collecting policies, from data creators, other archives, repositories or data centres, and if required assign appropriate metadata.
- Curate and Preserve
- Be aware of, and undertake management and administrative actions planned to promote curation and preservation throughout the curation lifecycle.
- Data, any information in binary digital form, is at the centre of the Curation Lifecycle. This includes:
- Simple Digital Objects
- are discrete digital items; such as textual files, images or sound files, along with their related identifiers and metadata.
- Complex Digital Objects
- are discrete digital objects, made by combining a number of other digital objects, such as websites.
- Structured collections of records or data stored in a computer system.
- Description and Representation Information
- Assign administrative, descriptive, technical, structural and preservation metadata, using appropriate standards, to ensure adequate description and control over the long-term. Collect and assign representation information required to understand and render both the digital material and the associated metadata.
- Dispose of data, which has not been selected for long-term curation and preservation in accordance with documented policies, guidance or legal requirements. Typically data may be transferred to another archive, repository, data centre or other custodian. In some instances data is destroyed. The dataÃƒÆ’Ã‚Â¢ÃƒÂ¢Ã¢â‚¬Å¡Ã‚Â¬ÃƒÂ¢Ã¢â‚¬Å¾Ã‚Â¢s nature may, for legal reasons, necessitate secure destruction.
- Transfer data to an archive, repository, data centre or other custodian. Adhere to documented guidance, policies or legal requirements.
- Migrate data to a different format. This may be done to accord with the storage environment or to ensure the dataÃƒÆ’Ã‚Â¢ÃƒÂ¢Ã¢â‚¬Å¡Ã‚Â¬ÃƒÂ¢Ã¢â‚¬Å¾Ã‚Â¢s immunity from hardware or software obsolescence.
- Preservation Action
- Undertake actions to ensure long-term preservation and retention of the authoritative nature of data. Preservation actions should ensure that data remains authentic, reliable and usable while maintaining its integrity. Actions include data cleaning, validation, assigning preservation metadata, assigning representation information and ensuring acceptable data structures or file formats.
- Preservation Planning
- Plan for preservation throughout the curation lifecycle of digital material. This would include plans for management and administration of all curation lifecycle actions.
- Return data which fails validation procedures for further appraisal and reselection.
- Store the data in a secure manner adhering to relevant standards.
- Create new data from the original, for example
- By migration into a different format.
- By creating a subset, by selection or query, to create newly derived results, perhaps for publication.